St Pius X School Windsor Gardens eNewsletter

Whole School Picnic Day 2025

Parents and Families

You’re invited to join us at our St Pius X School Picnic which will be held on Friday the 31st of October (Week 3, Term 4) at Thorndon Park Reserve located at Hamilton Terrace, Paradise.

Details of the Day:

Children will arrive at school at the normal school time.

We will be transporting the children to Thorndon Park in 2 groups, with the first group of children (Year 3-6 children) departing at 9:30am.

From 9:30am: Children depart on private buses for Thorndon Park Reserve

From 10:15am: Children arrive at Thorndon Park Reserve – the fun begins

1:45pm: Depart from Thorndon Park Reserve and return to school.

2:30pm: Arrive back at school.

3:00pm: Normal school finish time.

Lunch: Athelstone Rotary group will be cooking a BBQ on the day and all children will be provided with a sausage sizzle lunch (1-2 sausages in bread) please indicate your child’s preference below.

If you child does not eat regular sausages or vegan/vegetarian sausages please provide them with their own lunch on the day.

Students are required to wear their school uniform and bring:

o School Hat (must be named)

o Sunscreen

o Water Bottle/s (enough to last the day)

o Packed recess.

o Packed Lunch if your child does not eat sausages

Parents are invited to attend and are encouraged to bring:

o Own lunch nibbles and drinks

o You may wish to bring a rug, chairs, a hat and sunscreen.

o There will be a coffee van and a canteen open at the picnic stictly for parents to purchase items from.

Children will be transported to and from the picnic by private bus. Parents and other community members who are attending the picnic will be required to make their own travel arrangements to the picnic. Please note that for duty of care purposes children attending the picnic are required to come to school as usual and travel to the picnic on the bus so that we can accurately record their attendance for the day.

Although parents may be joining us at the picnic, the school staff still have a legal responsibility for the safety and welfare of the children. For this reason it is vital that parents inform their child’s class teacher if they are planning on taking their child home directly from Thorndon Park and ensure that they sign their child out with their teacher prior to leaving. In order to support us with knowing how many buses to book for the return journey to school, can parents please indicate in the permission form below whether their children will be returning to school by bus.

Parents who indicate that they are taking their children home from Thorndon Park, may collect children from their child's class teacher at 1:40pm.

Please note that bus transport is for children only.

What does my child wear to the picnic?

Children are to wear their St Pius X School unform and bring their school hat.

What does my child need to bring to the School Picnic?

Children need to bring a small backpack or plastic bag (clearly labelled with your child’s name and class) which contains sunscreen and all the food and drink they will require for the day.

Will there be food, drink and canteen facilities available for parents?

Athelstone Rotary club will have canteen facilities available for purchases on the day. A coffee van will also be available for families to access.

Are parents and family members invited to attend the Picnic?

We welcome all family members to come along and share in this community event and look forward to seeing as many of you there as possible.

What do I need to do now?

All parents are asked to complete the permission form below, by Thursday 16th October.

Excursion/Camp Details

Title of excursion – Whole School Picnic 2025
Destination of excursion – Thorndon Park Reserve, Hamilton Terrace, Paradise.
Date(s) of excursion – Friday 31st October 2025
Departure date/time – Please see attached information
Return date/time – Please see attached information
Transport and travel arrangements – Please see attached information
Teacher in charge – Ashley Keane
Staff members and volunteers names – Whole School Staff
Cost and due date (and refund policy) – nil
Clothing, equipment and other requirements – Please see attached information
School contact officer (24 hour contact details if applicable) and any instructions regarding contact – the School Office on 8266 9400
Reason for and description of planned activities - Please see attached information
Number of students attending - All students - 585 students
Number of supervising teachers, instructors and adults attending - 59
Educator to child ratio - 1:10

Your child's first name *

Your child's last name *

Your child's class *

Mid Year Reception - Room 5

Mid Year Reception - Room 6

Reception - Room 1

Reception - Room 2

Reception - Room 3

Reception - Room 4

Year 1 - Room 7

Year 1 - Room 8

Year 1 - Room 9

Year 1 - Room 10

Year 2 - Room 11

Year 2 - Room 12

Year 2 - Room 13

Year 3 - Room 14

Year 3 - Room 15

Year 3 - Room 16

Year 4 - Room 20

Year 4 - Room 21

Year 4 - Room 22

Year 5 - Room 17

Year 5 - Room 18

Year 5- Room 19

Year 6 - Room 23

Year 6 - Room 24

Year 6 - Room 25

Your Full name *

Email *

Does your child have any health support, or medication administration needs that should be consider for camps, excursions etc *

Yes

If yes, has a care plan/medication agreement been provided to the school? If no, please provide a completed care plan/medication agreement to the school on completion of this form

Yes

Any other matters that may impact your child's participation in the above activities safely? *

Yes

If yes, please outline details below

Any health care information provided is not intended to prevent your child participating unless specific medical advice warrants exclusion. The care information you supply to the school will be treated confidentially. Such information is ought in order to protect and assist the student so the activity may be a safe and enjoyable experience. Please contact the teacher in charge if you wish to discuss any health care problems.

Parent/Legal Guardian (in case of emergency) *

Relationship to child *

Mobile

Work

Home

Agreement

I agree to delegate my authority to supervising teachers/instructors. Such supervisors may take whatever disciplinary action they deem necessary to ensure the safety, well-being and successful conduct of the students as a group and individually.
In the event of an accident or illness and contact with me being impracticable or impossible, I authorise the teacher-in-charge to arrange whatever medical or surgical treatment a registered medical practitioner considers necessary. I will pay all medical and dental expenses incurred on behalf of my child.
Where appropriate I have also attached additional or updated health care information, including details of any additional health support he/she requires to undertake the above activities safely.
The information given is accurate to the best of my knowledge.
I acknowledge that a Risk Management Form is available upon request for my inspection at the school.
I give my permission for my child to be transported to or from the venue via chartered bus or private vehicle where deemed neccesary by the principal.

The excursion date and time may need to change. You will be advised if this occurs, however, we will not seek a further permission form from you.

Please note: We understand that plans sometimes change, we ask that if your child's transport needs change then your child's teacher is notified Children MUST BE SIGNED OUT with their classroom teacher before leaving the picnic. All children not signed out with the class teacher will return to school on the bus.

Transport after the picnic *

For lunch my child will require *

Regular sausages with regular bread

Regular sausages with gluten free bread

Vegan/vegetarian sausages with regular bread

Vegan/vegetarian sausages with gluten free bread

No sausage sizzle, I will provide my child's lunch

Please sign to indicate your permission *

Undo

Clear

Write your signature above the line

Date *

Thank you. You have completed the permission form for Whole School Picnic Excursion 2025